CIO-Information Technology

Surplus Procedures

NOTE: If you are surplusing Title I computer equipment, the equipment needs to be offered to Title I schools and programs first. If the schools and/or programs are not interested or not all was taken then the equipment can be surplused using the following steps.

1. Posting surplus items in the Microsoft Outlook Public Folders:

a. Under the Folder List, open:

o Public Folders
o All Public Folders
o Announcements
o Surplus Items

b. Click the New button or click File, select New then choose Post in this Folder and complete form.
c. Click the Post button or click File and select Save.

2. Truck Transfer Procedures:

a. Go to the District Connection at http://home.asdk12.org.
b. Once you have logged in, click on the Truck Transfer Request form.
c. Fill out the necessary information and submit the request.
d. Once submitted, you will then receive a copy with a reference number in your mail.
e. Refer to this number if you have any inquiries. Feel free to call the Warehouse with any questions or problems at 742-8644 or 742-8645. See page 10 of the Warehouse procedures & Stock Catalog 2004-2005 for further assistance.

3. Removing Fixed Assets from Inventory Records :
All tagged items on the fixed asset inventory record that are being surplused need to be removed from the Inventory Records. Transfer of fixed assets to other schools, departments, or surplus will remove fixed assets from this accountable record, if and only if, a Fixed Asset Transfer Request form is initiated to move assets from one area of responsibility to another. It is your responsibility to ensure a signed copy of the Fixed Asset Transfer Request form is sent to Accounting to change the fixed asset inventory record.

NOTE: If the computer equipment is delivered or picked up without going through Truck Transfer and a Fixed Asset Transfer Request form was not done, it is important to complete the Fixed Asset Transfer Request form and send a copy to the Warehouse as well as Accounting.