Library Resources Workflows Bulletin 12

Topic: Spine Labels

Related Topics: InfoWorks/ iLabel /Word instructions are at the bottom of the document, Ordering label paper also bottom of document

Introduction: The Label Designer can work with any printer that can be connected to your network . The basic function to print spine labels is to run the custom spine label report with the template selected that meets the number of lines for the spine label. 5 Templates can be saved with title of the report depicting each report. The additional spine label templates where added to accommodate the call number being centered on the label without modifying.

Label Designer is configured with 5 templates, Spine Label, Label Spine 1 or 2 Lines, Centered 3 Lines, 4 Lines Centered, Reference 5 Lines Centered.  Print option has been configured to print 50 labels per sheet. Similar to the InfoWorks label paper. Plain paper can be used also.

The Label Designer wizard has already been set up

Do Not Open the wizard.

Getting Started:

1. Click on Scheduled New Reports wizard
2. Under Bibliographic tab
3. Click on Print Custom labels report
4. Open report

5. Click on Item IDs tab
6. Click Item ID’s gadget
7. The Spine Labels for Items window opens.
8. Number of Labels box (second field), enter the number of labels you need for the first item, commonly one. If you have several of the same spine label category, Everybody is an example, enter total number of labels needed.

9. Item ID box, type or scan the barcode of the item
10. When entering barcodes with a scanner, the list of barcodes will
automatically display in the, List selected window
11. Click Add when entering barcodes manually, barcodes will display in the
List selected window
12. List Selected pane, the barcodes display in a concise, legible list for review.
13. Repeat 9 and 10 until all of the items that you want labels for are added
14. To remove a barcode, click on the barcode to highlight, then click Remove
15. Click SAVE when all barcodes have been entered

16. Label template tab, select; Spine Label, Label Spine 1 or 2 Lines or 3 Lines Centered, or 4 Lines Centered and Spine Label 5 Lines centered

17. No other tabs need to be configured
18. Click run now or Schedule report
19. Click on Finished Reports wizard
20. Click on Print Custom labels report to highlight
21. View finished report – uncheck View log

22. Print Custom Labels report opens in a preview window, displays 50 labels
23. Select print by clicking the print icon

a. If the print properties window opens – check the printer is correct
b.Click OK

The option to use every single label is available.

Click on the label you want to start printing labels on, i.e. 24 labels have been used

Click the last icon on the menu bar

The first spine label is dropped down to the indicated start point and the first 24 labels are blank

Select print by clicking the print icon

Labels can be modified in print preview window

Several edit buttons are available

The number of lines available matches the template selected, Label Spine 1 or 2 Lines {2 lines max} or 3 Lines Centered {3 lines max}, or 4 Lines Centered {4 lines max}, and Spine Label 5 Lines centered {5 lines max}

A line may be added if the max has not been met and or a line may be deleted

Example is to add text and or remove text by high lighting line, then click Add or Remove button

Spine labels can be created by scanning item bar codes into Spine Label report and exporting to iLabel.

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updated 7/09