Step 1
When you receive your licensed confirmation email from the vendor, which will have your eBook title and eISBN, you will need to check WorkFlows to see if there is already a MARC record for that eBook.

Things to look for in the MARC record in WorkFlows to make sure you have the correct bibliographic are: Figure 1
• Title [electronic resource]
• ISBN
• Reproduction Note (533 field): This should have your vendor listed.
Example: Electronic reproduction.|bFarmington Hills, Mi:|cGale,|d2005.|nAvailable via World Wide Web
• Technical details (538 field): This tells how you will access the record.
example: Mode of access: World Wide Web

fig 1

Step 2
What to do if there is a MARC Record in WorkFlows for your eBook:
1. Follow WorkFlows Bulletin 13 Call Number and Item Maintenance directions for Add Call Number.
2. In the holdings field under Call Number/Item tab: Figure 2
• The call number will have a superscript EBOOK
example: EBOOK 973.7 H
• The item type will be INTERNET R
• The home location will be WWW
• Under Extended information in the Contents field type in: Password available for (Your school name) students.

fig. 2

3. After you’ve added your school you will need to send the following to
Library Resources:
• A printout of the email from the vendor along with your URL for your schools log-in.
example: http://infotrac.galegroup.com/itweb/Your schools account link goes here
• A printout of the MARC record from WorkFlows with your school two letter code and barcode.
• Once Library Resources receives these items, an 856 field with your schools log-in will be added to the MARC record and you will receive an email letting you know that it is ready to use.

Step 3
What to do if there is NO eBook MARC Record in WorkFlows for your eBook:

1. Follow FirstSearch Help File for sending detailed WorldCat MARC records to Library Resources.
• Things to look for when searching for your electronic book in WorldCat: Figure 3
• Internet Resource Computer File
• ISBN (e-book) or ISBN (electronic bk.)

fig. 3

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2004 2nd ed.
English Internet Resource Computer File
Worthington, Ohio : Linworth Pub., ; ISBN: 1586832069 (e-book) 9781586832063 (e-book) 1586831755 (pbk.) 9781586831752 (pbk.)

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• Access: This should reflect the vendor. example: Access: http://0-galenet.galegroup.com
• Reproduction Notes: This should reflect the vendor who reproduced the printed version for the electronic book. Figure 4

fig. 4

Note(s):

Includes bibliographical references (p. 126-127) and index./ Reproduction: Electronic reproduction./ Farmington Hills, Mi:/ Gale,/ 2005

2. Once you have found the correct record in WorldCat you will need to send the WorldCat printout to Library Resources.
• Add your school two letter code and a barcode to the printout.
• Attach a copy of your confirmation email from the vendor along with your URL for your schools log-in.

3. You will receive an email from Library Resources once the MARC record is in WorkFlows.

Questions contact Terri Schweizer at 742-6093