Content on ASD Web sites shall be consistent with the purpose of supporting and enhancing learning and teaching, and preparing students for success.
ASD’s Web site includes information about the district and functions as a communication tool.
Staff members are expected to adhere to the Staff and Community Internet and Electronic Communication Agreement and copyright laws. Staff members, schools and departments are encouraged to publish and maintain a Web page for their classroom, school and/or department. Content on Web pages must be school and/or district related.
2.1 Intranet and Internet Servers
(Definitions: An “intranet server” is one that is not accessible outside the district firewall. An “Internet server” is accessible outside the district firewall.
2.1.1. Intranet servers are allowed at ASD schools and departments.
2.1.2. Information Technology is responsible for all domain name servers in the district. Schools may request that Information Technology assign a domain name for ease of access to their intranet server. However, if approved, this domain name will be available only on ASD domain name servers.
2.1.3. Maintenance and support for intranet servers is a site responsibility.
2.1.4. ASD Internet servers, once approved by the office of the CIO, will be housed at Information Technology.
2.2. Management of Internet Web Pages
2.2.1. School and department Web pages should be maintained on the ASD Web server.
2.2.2.
Schools and departments are responsible for the content and maintenance of their Web pages.
2.2.3.
Student pages may be posted by the teacher as part of a teacher’s Web page.
2.2.4.
Schools and departments will provide Information Technology with the name of the individual responsible for their Web page.
2.2.5.
While the content for school or department Web pages may be developed by a number of individuals, it is recommended that only one person be responsible for uploading data to the ASD server.
2.2.6.
The importance of content accuracy and appropriateness, as well as the need to be reasonable in terms of file size and redundancy, should be considered when uploading files to the ASD Web server.
2.2.7. The district cannot be responsible for the content of pages posted on servers other than their own. Therefore, it is the responsibility of the person(s) posting pages to ASD Web servers to periodically verify that all links on their Web pages fall within the requirements of Anchorage School Board policy.
2.2.8.
Information Technology will monitor and manage disk space usage on the Web server.
2.3. Staff Web Publishing Access and Privileges
2.3.1. Any staff member may publish a page or pages on the district Web server to provide information related to ASD curriculum or business. These pages may be created with the district’s Site Builder application (available through the District Connection) or using stand-alone applications and uploaded through an FTP account. Currently Site Builder is available only to teachers.
2.3.2. All Web publishing accounts have 20 megabytes of space on the server. In the event that a staff member needs more, he or she can contact the Information Technology department to discuss increasing this allotment.
2.3.3. To receive a Site Builder or FTP account, a district employee must have a signed Staff and Community Internet and Electronic Communication Agreement on file. To use Site Builder, an employee must also have access to the District Connection.
2.3.4. Each school and department may assign one or more people to maintain a Web site. Access to that school or department site will be added to each person’s existing FTP account upon approval of the school principal or district department head.
2.3.5. An employee with access to Site Builder may create an FTP account without contacting anyone at Information Technology. This will grant access only to that person’s directory on the Web server. For access to other directories (such as a school or department directory, as specified in 2.3.4), a person must contact the IT department.
2.3.6. Each person with a Web publishing account is responsible for maintaining the security of his or her password. Passwords are not to be shared with anyone.
2.3.7. Technology self-help guides are available via the District Connection.
2.4. Publishing Student Information on the Web
In order to ensure the safety of our students, it is important that we follow guidelines concerning the publication of student information on student, staff, department, and school home pages.
2.4.1. All schools, departments and students
2.4.1.1. No home phone numbers or addresses of students may be published. Students shall not include personal information that would permit others to determine the location of the student at any given time. This includes places of employment, specific times and dates of extracurricular activities, class schedules, and other information that poses a safety concern for the student.
2.4.1.2. Content of the Web page(s) must comply with the staff and community or student Internet user agreement.
2.4.1.3. Links to student Web pages not located on district Web servers may not be made from schools’ Web pages.
2.4.1.4. Should any student or staff member fail to abide by the Internet and Electronic Communication Guidelines of the Anchorage School District or their Internet user agreement, he/she may face disciplinary action.
2.4.2. Use of Student Images
| |
E-mail address |
Group and individual photos, no names |
Group video shots, no names |
Group and individual photos with names (first, last or both) |
Video shots of individual students, with or without names |
| Elementary |
Never permitted |
No media release needed |
No media release needed |
Media release required |
Media release required |
| Middle and high school |
Permitted |
No media release needed |
No media release needed |
Media release required |
Media release required |
2.4.2.1. Individual photos, group photos and group video shots of elementary, middle or high school students may be published without a media release if student names are omitted. Individual and group photos that identify a student and video of individual students whether they are identified or not require a media release form. Exceptions to these guidelines will be made for parents who do not want their student’s image to be used under any circumstances.
2.4.3. Use of Student E-mail Addresses
2.4.3.1. E-mail addresses of elementary students may not be published online.
2.4.3.2. Middle and high school students may publish their e-mail address, but are required to notify a teacher or other school official immediately if they receive inappropriate e-mail. The district takes no responsibility for any inappropriate e-mail they may receive.
2.4.4. Electronic Communication of Academic Progress
Individual teachers offer the posting of student grades and progress reports on selected Web sites and through e-mail. This has proven to be informative for parents/guardians and helps them stay current on their student’s progress.
When posting progress reports and/or grades to a Web site, the district requires that the following guidelines be met:
- The site must require a username and password to access information. The username must not be the social security number or ASD student identification number.
- The site must make available to the user only the student information they are authorized to access. There must be no information provided about any other student.
Grades may be communicated through e-mail when the e-mail address has been supplied to the teacher/school by the parent.
There is no requirement for independent parental permission to post or e-mail grades if the above guidelines are met.
2.5. Commercial Product Advertisement
2.5.1. It is the policy of ASD not to permit any advertising, function, or activity, which has a motive of profit to a private individual, firm, or corporation. Any material bearing commercial advertising must have the written approval of the superintendent (Anchorage School Board Policy 832).
2.5.2. A school may acknowledge school business partners on the Web site by creating a page for those acknowledgements. This page may be linked from the school’s homepage using a text link or the School Business Partnership logo.
2.5.3. The acknowledgement page may contain names and logos of any school business partners, as well as a short description of the partner’s contribution(s). The logos should be no larger than 200 x 200 pixels and should be static images. Animated logos are not to be used.
Descriptions of partners should be restricted to their involvement with the school, and should not promote the use of a partner’s product or service.
Examples:
Appropriate: [School Name] would like to thank [Business Name] (link) for assistance in creating our new computer lab. The employees of [Business Name] (link) helped us buy the materials and build the tables that were needed for the new computers.
Inappropriate: [School Name] would like to thank [Business Name] for assistance in creating our new computer lab. The employees of [Business Name] helped us buy the materials and build the tables that were needed for the new computers. Visit [Business Name] for all your [business] needs! (link)
