“Every 15 Minutes”

Team Responsibilities

*The Steering Committee will be made up of the entire Coordination Team and the chair of each coordinating committee.

Coordination Team:

Made up of (2-3) Project Coordinators, (1) Treasurer, (1) Secretary, (1) Communications Person

· Oversee coordination and implementation of the program

· Secure team leaders and insure that responsibilities are being completed

· Secure student and parent participants

· Schedule meetings with Steering Committee*, community leaders, and team leaders

· Record minutes off all Steering Committee and large bi-monthly meetings

· Organize and provide an orientation meeting for all participants

· Organize phone/contact list for all participants

· Send out notifications of meetings as well as minutes of meetings via e-mail

· Set up a financial account through the school, give monthly financial reports, and prepare documentation of all funds used.

Video Productions & Media:

· Responsible for putting together our own video production of this docu-drama

· Press releases

· Publicity

· Information packets

· Cable Television

· Radio spots

· Photographs

Sponsors & PR:

· Responsible for obtaining financial support & donations

· Give presentations to community clubs and civic groups

· Work with School Business Partners

· Our own logo & letterhead

· Banners & flyers

Crash Site & Hospital

· Acquisition of medical teams and law enforcement teams

· Acquisition of wrecked cars

· Crash site set-up

· Special effects and make-up

· Sound systems

· Script

· Narration of event

Death Notifications:

· Determine selection criteria for student participants and crash victims

· Arrange pre-selection committee meetings for students & parents

· Recruit officers to deliver death notifications to parents

· Prepare schedule of notifications to individual homes

· Select a Grim Reaper (includes make-up, costume, etc)

· Schedule when the “walking dead” students will be pulled from classes

· Work with school administration

· Notify teachers & staff of the schedule

· Request obituaries written by parents

· Select 1-2 police officers to deliver the obituaries to the classrooms

Student Retreat:

· Arrange & confirm location of retreat (including usage fee)

· Set-up and clean-up retreat site

· Arrange transportation to and from the retreat

· Coordinate meals

· Coordinate chaperones (counselors, police officers, teachers)

· Coordinate program & guest speakers for the “walking dead” students

School/Community Assembly

· Obtain a location and assist with setting up chairs, podiums, etc.

· Obtain master of ceremonies, guest speakers, student speakers, etc.

· Decide on the program for the assembly

· Coordinate traffic & parking

· Coordinate sound system

· Invite VIP?

Debriefing & Counselors & Legal support

· Plan & execute de-briefing for all coordinating committees

· Plan & execute de-briefing for all participants

· Coordinate locations

· Coordinate facilitators

· Arrange for refreshments

Hospitality & Recognition

· Arrange for a hospitality room at the school the day of the docu-drama

· Design certificates of recognition

· Thank you’s for all those involved (personally written and group thank you’s)

October 11, 2005