Attendance:
Wendy Feuer, Jenny Redick, Karen Grey-Levine, Colleen Leibert, Sarah Tuggle, Teresa Smith, Alicia de la Cruz, Beate Zinck, Sven Gustafson, Rachelle Egan, Chiquita Cothron

Call to Order:
The meeting was called to order at 12:00 p.m. Introductions were made.

Approval of Minutes:
The minutes from the meetings of May 15, 2007, and August 9, 2007, were approved.

QSP Fundraiser Update:
Richard from QSP gave an overview of the magazine subscription fundraiser to the board. The fundraiser will start on October 5 with assemblies in the MPR at 8:15 and 9:00 AM, and it will end on October 15. A cleanup day is scheduled for October 18. There will be turn-in days on October 8, 11, and 15, for which Romig will need to provide 2-3 volunteers (hopefully the same volunteers for all three days to limit training time). On turn-in days, volunteers will start receiving orders at 7:30 and prizes will be given out until 8:00. Another hour will be needed for accounting, so volunteers should plan to be at Romig from 7:30 AM until 9:15 am. This fundraiser typically grosses
$7-8K, with the school keeping 40%. The school will receive funds from internet sales too, which can begin immediately. Richard stated that the Romig PTSA is not responsible for NSF checks. The board needs to decide whether we will forego income on staff magazine sales, providing staff with a discount on their subscriptions.

President's report:
o Thank you to those members who provided items or came in to volunteer at the staff lunch. It was very well received. The board plans to host more of these lunches. In the future, the board will ask volunteers what days are good for them before scheduling the lunch.
o Due to demands in her personal life, Wendy will finish her term as president at the next membership meeting (scheduled for October). The board needs to be thinking about potential candidates to fill this position. Wendy will remain involved in the West/Romig remodel committee, which is presently soliciting input from the community.

Treasurer's Report:
o Currently the Romig PTSA has $3623 in our bank account.
o Alicia has finished the audit of last year's records, which will be presented at the general membership meeting.
o An unused and costly credit card vendor contract has been canceled.
o Alicia finished the 990 tax reporting for 2006.
o New account signature cards have been signed by the current board and will be taken to the bank shortly.
o Wendy commented that the board usually tries to spend the bank account down to approximately $2000 at the end of each school year. Last year, however, the purchase of a poster machine was under consideration, so additional money was left in the account to start the year. Principal Gustafson responded that Romig can use the poster machine in the library, so a new one does not need to be purchased.

eScrip Update:
eScrip is currently in the process of correcting the amount in our account. The corrected amount should be present on our next eScrip statement.

Principal's Report:
o Principal Gustafson is considering new names for the West-Romig library. The name should reflect the community-based nature of the library. He reiterated that the equipment in the library is to be shared by both schools.
o The legislature gave Romig $10,000 to be used for new technology. Principal Gustafson hopes to use these funds to purchase smart boards, six projectors, and two digital video cameras.
o Romig has five relocatables, 840 students, more ASL students, the ATC program, and more special education students. This is an increase of only 80 students, but because of the space needs of these special programs, the Romig building is full.
o Wendy asked Principal Gustafson what the Romig PTSA can do this year to help him. Principal Gustafson responded with the following thoughts: 1) he wants to keep Romig students safe but also welcome adults into the building; 2) he would like to be part of the decision-making process regarding the teachers' requests for grants; and 3) he believes that Romig students deserve to look more professional at presentations/concerts, and he would like to update our building's outdated equipment (such as folding chairs, etc.)
o Wendy commented that the PTSA board has worked cooperatively with former principals on grant decisions, and we are happy for this tradition to continue.

Membership Report:
o The Romig PTSA has 29 actual members and an additional 50 individuals who like to be informed regarding PTSA activities and needs. Karen distributed the membership address list and will send corrections via email as needed.
o Membership cards will be sent out.
o A question was raised regarding whether the board was discouraging Romig parents from joining PTSA. Wendy explained that with a large number of members, it can be quite difficult to achieve a quorum (10% of all members) for decision making at membership meetings. Instead, board members took contact information without insisting on payment unless the individual was sure that he/she would be to attend meetings and vote.
o Karen and Alicia will pay our dues and get our membership information to the state organization.

Old Business:
o Information regarding the general membership meeting needs to be published in the newsletter on September 20, as the bylaws require 30 days' notice. Beate and Sarah mentioned the possible use of online voting for members who cannot attend, and it was confirmed that the bylaws do not need to be changed to allow this. There was discussion regarding whether this meeting should be held in the daytime or the evening, with Chiquita and Jenny both supporting an initial evening meeting. The meeting was scheduled for October 22 from 6:30-7:30 in the presentation room. At this meeting, the audit will be presented, the budget approved, and new officers elected.
o Board meetings have been scheduled for the 12:00 p.m. - 1:00 p.m. on the second Monday of each month. These dates are: October 15, November 12, December 10, January 14, February 11, March 17, April 14, and May 19 (which will be the final general membership meeting).
o Committees: 1) the Volunteer Committee needs 1-2 people who will call people to help out with specific events; 2) the Hospitality/Teacher Appreciation Committee will coordinate with Audrey in the office to provide cards/small gifts/flowers during Teacher Appreciation Week and for any individual staff recognition days (i.e., Nurse's Day). Chiquita Cothron agreed to help with both of these committees and to call on others to join her. Janice Torres has agreed to head the Bake Sale Committee for the music fundraising night on March 5, 2008. She will need more volunteers to help at a later date.
o Website: Mona Grib continues to maintain the PTSA website, so any information regarding PTSA activities can be forward to her to be posted. Jenny agreed to forward the approved meeting minutes for publication on the website.

New Business:
o Discussion of the PTSA goals and budget was postponed due to time constraints.
o A PE teacher has filed a request for funds for unspecified gym equipment. This is a request that is submitted every year. Wendy noted that the PE department has been requested to show how last year's grant of $1000 was spent before consideration of further grants will begin. Principal Gustafson asked that this grant request be tabled for the time being, and this was approved by the board.
o Principal Gustafson proposed writing PTSA grant checks directly to vendors to help with accounting. Beate Zinck replied that we need to write checks to the school for our own protection. Alicia noted that we do need to write separate checks for each grant.
o Romig PTSA has been offered supplement insurance policies for property and accidental medical. There was discussion that we have no property and our activities are held on school grounds, so we have no need of supplemental insurance. We will maintain the basic insurance policy that is required.
o Wendy noted that placements are being requested for foreign exchange students.

Meeting was adjourned at 1:10 p.m.

Submitted by: Jenny Redick, PTSA Secretary