Identity Pages and Assigning a Teacher

Student Identity Page	Entering a New Student	Parent Identity Page	Sharing Identity Page

Identity Pages and Assigning Students

STUDENT IDENTITY PAGE

You access the Student Identity Page by clicking on a name in the Student List.

Top blue bar: denotes the student you have selected.
Status Box: (on the right) notes an upcoming annual review or three year reevaluation.

- This section is new -

Top yellow box: states, "Welcome to the Anchorage... " in example below.
- Lists updates and important notices about the IEP program.
- Information shown here will be information relevant to the whole program.
- Information about specific parts of the program will appear on "splash pages" at the start of the relevant section.

Blue fields: these are automatically updated through the ASD data system.

If the information is not correct, contact your school registrar (secondary) or attendance secretary (elementary).

Meeting dates: dates will feed from the IEP forms and update on this page as new IEPs are archived.

- This section is new -

Notes section : this provides a place for you to record and read miscellaneous information about a student's program.
- Anyone with access to that IEP can read, add to, or delete what has been written on the note.
- It provides a good place to communicate with others working with a given student about goals or meetings, as email is not confidential.
- Expands and can be printed.

Assigning a Different Primary Teacher (Case Manager):

1. Select the green "Reassign Student" button to remove your name and information.

2. The student record will move from your student list to the "Unassigned" folder for your building.

3. The new primary teacher can now go into the school student list and click on the name.

4. When the identity screen appears, the green button will say "Enter Primary Teacher".

5. The new teacher clicks on this button and the student is reassigned.

Entering a New Student

If you have a new student, you should first check for previous in-district IEPs by selecting the "Find Student" button at the top of the screen.

If no ASD IEP can be located, use the following procedure:

For:	Contact:
New Referrals - speech only IEPs	Sandy at 742-6056
New Referrals - all other IEPs	Your school psychologist
Out-of-district IEPs - Early Childhood	Marilyn at 742-6073
Out-of-district IEPs - Elementary	Dana at 742-6082
Out-of-district IEPs - Secondary	Linda at 742-6086
Out-of-district IEPs - Related Services	Sandy at 742-6056

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SIDE NAVIGATION BARS

- All information in this section is new -

Light Blue List:

Provides access to all students in the folder you selected (active, shared, etc.).

Appears throughout the program, regardless of the page you are on.

Takes you to their "Student Identity" page when clicked.

Medium Blue List:

The menu sidebar provides ease of navigation throughout the program.

Think of this as your filing cabinet for IEP forms. When you click on the activity you wish to perform, that cabinet drawer opens displaying the folders and forms you'll need.

Gray font: folders or pages not applicable for that student.
Green icon with black font: some information has been entered in folder or page.
Blue font: no information has been entered.

From the sidebar in the "Identity" section, click on the correct option to access the parent identification and sharing pages (shown below).

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PARENT IDENTITY PAGE

You access the Parent Identity Page by selecting it in the side menu, once you have chosen a student.

Blue Fields: Parent information is automatically entered from the District's data management system and updated daily. Contact your registrar or attendance secretary if corrections need to be made.
White Fields: You may type additional information into these.

- The information below is new -

Gray Fields: Surrogate information (if applicable) will be added for you.
- ? Button: If you have questions regarding surrogates, click on the question mark.
- Web Link Button: select this for information regarding surrogates and how to request one (see also: Fig. B).

Parent Identity Page

Fig. A

Notice that the same student notes appear on this page as on the "Student Identity Page".

- The information below is new -

To request a surrogate parent or to find more information regarding them:

Click on the blue "Web Link" button.
Scroll down to the "Surrogate Parents" link on the handbook page that opens.
Select the appropriate link.

Webpage for Surrogate Parent Link

Fig. B

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SHARING IDENTITY PAGE

To share a student's record with other providers, the primary teacher should:

1. Select the "Sharing" folder on the menu sidebar.

2. Select the school at which the other staff member works.

Itinerant staff are located under the letter "I".

3. Set the button at the bottom of the screen to represent the rights to be given. Some staff may need to be able to write on the IEP while others may only need to read it.

4. Click on the names of those needing access and they will move to the right hand column.

Dot next to the names: denotes their access rights.
If a staff member no longer needs access, simply click on their name in the right hand column. Their name will be removed.
This section is new - Green "Name" and "Title" buttons: alphabetizes the list.

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