Anchorage School District
District
Fees, Conditions, and Requirements
Fees
Our fee charts are broken into 3 tiers:
- Non-Profit Youth
- Any organization that works solely with youth groups below the age of 18 and holds 501(c)3 status and documentation.
- Non-Profit Adult
- Any organization that works with a mixture of youth and adults and holds 501(c)3 status and documentation.
- Commercial
- Any organization that doesn't hold 501(c)3 status.
No matter the category that an organization falls into, it is required that ALL rental clients obtain a Certificate of Liability Insurance in the amount of $1M, commercial general liability with subrogation waiver, and list Anchorage School District as additional insured.
School Board Policy
AR 1330.1 FACILITY RENTAL INSURANCE REQUIREMENTS
Non-ASD groups requesting rental of ASD facilities must present a Certificate of Insurance to the Community Services Department (Rentals) in the amount of $1,000,000 in commercial general liability limits and include a subrogation waiver and an additional insured endorsement naming the Anchorage School District.
Documentation Requirements
The following documentation is required prior to renting an ASD facility:
- All facility rental groups are required to provide a current Certificate of Liability Insurance in the amount of $1M, with a subrogation waiver and naming the Anchorage School District as "additional insured".
- To qualify as Category 3 Non-profit Youth or Category 4 Non-profit Adult organization, the group must provide an IRS letter (501(c)(3)) indicating exemption from federal taxes.
Rental Rates and Operational Fees
Facility rental rates are billed in one half hour increments.
- Summer rates are the same as the school year rates PLUS an additional $40 per hour per day (minimum of 4 hours) for indoor spaces. o Summer rates will begin the Monday after school ends. o Summer rates will end the Friday before school begins. o Does not apply to the rental of the Auditoriums.
- Holiday rates are the same as the school year rates PLUS an additional $100 per hour per day (minimum of 4 hours) for indoor spaces. (Exception: Category 5 Commercial, as noted).
- Auditorium rates for use on Fridays are calculated at the weekend rate.
Conditions and Requirements
Every rentable area within ASD has a set of conditions associated with it. Please review the documents related to the spaces of interest as well as the general code of conduct before submitting rental requests.
Changes/ Cancellations
Cancellation Policy
- All cancellation requests must be submitted by the User a week prior to the scheduled events.
- Cancellations for events scheduled on weekends and holidays must be submitted in writing by 12:00 PM the Wednesday prior to the event.
- Failure to use a scheduled facility for two consecutive dates may result in automatic cancellation of the Facilities use Permit.