Testify at a Meeting - Modified for COVID-19 Requirements

  • Due to the ongoing COVID-19 outbreak, School Board President Elisa Vakalis strongly encourages members of the public who wish to offer testimony at Regular School Board Meetings do so through e-mail, telephone, or written correspondence. To protect staff, community members, and School Board Members, the ASD Education Center will be closed to members of the public until further notice. To review a schedule of upcoming School Board Meetings, and information on public testimony, please visit the School Board website.

      

    It has become clear from developing events in the Municipality and the State that in-person testimony presents too great a public health risk. The School Board and District staff are taking necessary steps to allow remote testimony, while continuing to broadcast and record meetings in accordance with the Open Meetings Act.

     

    Meetings are broadcast live on the ASD YouTube Channel.

      

    How to provide public testimony

     

    The School Board encourages anyone wishing to provide Public Testimony on Action Items to email written comments to schoolboard@asdk12.org by 2 p.m. the day of the meeting. These comments will become part of the meeting record. In the subject line of the email, please indicate which agenda item you are providing testimony for (Example: Written Public Testimony: ASD Memorandum #111-Sale of Surplus Property).

     

    The School Board also encourages anyone wishing to provide Public Testimony on Non-Action or Non-Agenda Items to email written comments to schoolboard@asdk12.org by 2 p.m. the day of the meeting. These comments will become part of the meeting record. In the subject line of the email, please indicate the topic or agenda item you are providing testimony for (Examples: Written Public Testimony: ASD Memorandum #111-Sale of Surplus Property for Action-Items OR, for non-action/non-agenda items: Written Public Testimony – (list your topic).

     

    If you wish to provide testimony on the phone, email schoolboard@asdk12.org by 2 p.m. the day of the meeting with your name, phone number, memo number or topic for which you wish to provide testimony, and include a subject line: phone testimony. When the School Board reaches your agenda item, or time for non-agenda/non-action testimony, the secretary will phone you at the number you have provided. You will have three minutes to provide testimony.

     

    Be advised:

    • No more than two attempts will be made to reach the speaker at the number provided. One attempt will be made to contact a speaker if the call is dropped during the speaker’s testimony.
    • It is the responsibility of the person testifying to ensure that the testimony can be heard and is free of background noise and distraction. If testimony is inaudible or contains distracting noise, music, or voices, the call may be terminated.

     

    How to listen and view School Board meetings

     

    All Regular School Board meetings are available through live streaming via the ASD YouTube Channel. A call in number will be provided for each meeting, published with the agenda, for community members who are unable to tune in to the live stream and wish to listen via telephone. Agendas, supporting documents, and archived meetings, can be accessed through BoardDocs.

     

    Members of the public who wish to request accommodations for public testimony should make their request to schoolboard@asdk12.org at least 24 hours prior to the meeting day.